Tool Tracking - How It Works

Smart. Powerful. Small Tool Management.

Fast, cloud-based platform for mobile devices and web browsers, making it easy to manage, track, and share tools.

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drawing of person using a tablet showing the ShareMyToolbox workflow.

One Database. All Your Devices.

ShareMyToolbox works seamlessly in real-time across your PC, Mac, iPad, iPhone, and Android devices.

ShareMyToolbox shown on PC, phone, and tablet with icons below that say Browsers, Tablets, Phones

Unlimited tools, hosted in the cloud.

As part of the Business Subscription we provide cloud hosting so that your organization has no software to install on your servers. The cloud allows us to connect your field users to the office. This provides mobile tool tracking without changing your current network setup. We will host an unlimited number of tools allowing you to grow as large as you need. Just sign in and get to work.

Here’s How It Works

ShareMyToolbox keeps it simple by focusing on the three most important aspects of small tool tracking.

Items: Anything you want to track is called an Item, such as tools, consumables, and materials. Connections: Connections define who has current responsibility for an Item, such as an Employee. Locations: Items can be assigned to Locations such as jobsites, warehouses, trucks, and more.

Chart showing how to use ShareMyToolbox to track tools by Location, and Assign to Virtual Connections or People.

ShareMyToolbox fits your workflow with available Actions.

Loan

Loan tools easily to other people. Build accountability and trust with unique “accept” workflow.

Borrow

Field teams can quickly find what they need in the warehouse, a truck, or another jobsite.

Return

With default warehouse settings and asset tag scanner, returning a tool takes just a quick tap of the screen.

Warehouse Transfers

Move tools from one warehouse to another when needed.

Field Transfers

Move tools from one jobsite to another easily.

Mass Employee Transfers

Using the Business Web Portal, move all tools assigned to one person to another quickly.

Mobile Field Workers Love this App

ShareMyToolbox is the #1 Rated App for Small Tool Tracking.

ShareMyToolbox - Top Rated Small Tool Tracking App for Construction Professionals

Various ShareMyToolbox screens on mobile phones. View Items by Status. Scan Asset Tags, Take Action on Items, Powerful Item Search

Our tool tracking software was built for mobile devices first—not some extension of a legacy PC-based system. Our software interface is clean, simple and easy to use. Utilizing modern peer-to-peer sharing, tools can move from warehouse to field, or from person to person fluidly.

App Interface Available in Spanish
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switch app languages between english and spanish

FIND WHAT YOU NEED

Quick, Powerful Search

With the ShareMyToolbox mobile app, you can easily find the tools and Items you need quickly. Use the smart search bar to type in what you want, or search by Category, Manufacturer, Status, Connection, Location, or Type. With our advanced filters, you can even narrow that search further.

REMOVE BARRIERS

Request to Borrow

After searching for what you need, simply tap Borrow to send a request to the Admin or Item holder. Once approved, you will receive a notification.

GET WORK DONE

Transfer Job to Job, Person to Person

Need to move tools and Items from one person to another, or simply to another job? With a few taps you’ll be able to transfer the Connection or Location within ShareMyToolbox.

NO NEW EQUIPMENT OR HARDWARE NEEDED

Got a Phone? You Have a Scanner

No need to buy extra equipment. ShareMyToolbox has a built-in scanner using your device’s camera. By using barcodes or QR codes, you can easily find and take action on Items.

Information At Your Fingertips

Tasks & Notifications

Notes on Tools

Transaction History

App Widgets

Ready for Next Steps?

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Power Users Welcome

From creating Mass Transfers, to powerful reporting, the Business Web Portal offers a set of power tools for our power users.

Take Action in Bulk

Actions allow you to easily search and filter based on the task at hand. From Loan, Borrow, Return, Field Transfer, and Warehouse Transfer, you can move one Item, or a whole truckload of tools easily.
Using the ShareMyToolbox Cart, you can add Items as you go, then simply check out to move them as needed.

Conduct Audits Easily

Because of the way ShareMyToolbox works, tools and other items move through the system confidently each step of the way. Confirmation of transfer is always put in the hands of your field team. But stuff happens on jobsites from time to time. Simply conduct an Audit to have a selection of items checked on site.

Search and Filter Quickly

With a few clicks, see all your items or view by status. From available to pending, to loaned and more, you can filter by the type of item, the person that has it, the location, manufacturer, and category.

Plus More Power Tools For Power Users

Schedule Tool Maintenance

Cloud Hosted with Fast Sync

Generate Damage Reports

Costing & Billing Reports

Track Based on Kits & Trailers

Inventory Consumables

Unlimited Support. No, Seriously.

Need help? We actually answer the phone and our emails. Plus, we make it easy to sign up and get started. You’ll never be left in the dark. We’re here.

Meet the Team

See Our Support Articles

Simple Asset Tracking

★★★★★

My company has used the SMTB system for over a year to track our tools and prevent theft. It has helped us to promote accountability among our workforce and to organize our inventory of tools and equipment. The app is easy to use even for our employees that don’t read English well. Chuck answers the phone every time I call and is very helpful. They are constantly fine tuning and adding features. I highly recommend SMTB for your asset and inventory tracking needs.

-Jesus C.

Frequently Asked Questions

Why does my company need to track tools?

Tracking tools is important for a number of reasons. First, it helps to ensure that tools are being used efficiently and effectively. By keeping track of which tools are being used and when, companies can identify any potential bottlenecks or inefficiencies in their processes. Additionally, tool tracking can help prevent the loss or theft of valuable equipment, which can save a company money in the long run.

Is ShareMyToolbox an affordable tool tracking system?

Yes, ShareMyToolbox is an affordable tool tracking system that is designed to meet the needs of companies of all sizes. Our pricing plans are flexible and scalable, so you can choose the level that is right for your company.

How should I go about tracking consumables and other quantity items?

Tracking consumables and other quantity items is similar to tracking tools. Consumables are things like tape, caulk, saw blades and other items that are consumed (used up) on a jobsite, unlike durable Quantity Items that are sent to jobsites and are expected to come back. ShareMyToolbox allows you to easily set up and manage these types of items.

Can I use ShareMyToolbox to track tools that are located at different locations or job sites?

Yes, ShareMyToolbox is designed to be used by companies that have tools and equipment located at multiple locations or job sites. Our system allows you to track your tools regardless of where they are located.

Does ShareMyToolbox offer any training or support to help me get started with the system?

Yes, ShareMyToolbox offers a range of training and support options to help you get started with the system. Our team is knowledgeable and available to answer any questions you may have and provide guidance as needed. We also offer online resources and tutorials to help you get the most out of our tool tracking system.

Can I customize ShareMyToolbox to meet the specific needs of my company?

Yes, ShareMyToolbox offers a range of customization options to help you tailor the system to meet the specific needs of your company. You can customize many of the data fields and categories to suit your unique business processes, and you can also customize many of the system views and even turn certain features on and off.

Can I access ShareMyToolbox from any device?

Yes, ShareMyToolbox is a cloud-based tool tracking system, which means you can access it from any device with an internet connection. This makes it easy to track your tools and equipment from any location, whether you are in the office, on the job site, or on the go.

Can I import my existing tool and equipment data into ShareMyToolbox?

Yes, ShareMyToolbox allows you to import your existing tool and equipment data into the system. This can save you time and effort by eliminating the need to manually enter data for each item. We offer Excel templates and even one-on-one help to make it easy to get started with ShareMyToolbox.

Can I use ShareMyToolbox to track tools and equipment from multiple vendors or manufacturers?

Yes, ShareMyToolbox is designed to be flexible and adaptable to the needs of your company. You can use the system to track tools and equipment from any vendor or manufacturer.